Oglethorpe County Clerk Records Office
The Clerk of Superior Court is the record keeper for Oglethorpe County Superior Court and related court functions. The official county page lists Kelli Paradise Smith as Clerk of Superior Court. GSCCCA identifies her year elected as 2008 and lists court types for Superior and Juvenile. The office is tied to court filings, real estate records, liens, notary commissions and renewals, military discharge records, trade-name registrations, and jury management or maintenance.
The office address is 111 West Main Street in Lexington, with mailing to P.O. Box 68. The phone number is (706) 743-5731 and the fax number is (706) 743-5335. Hours are Monday through Friday from 8:00 a.m. to 5:00 p.m. Those direct contact details matter because several online routes can help with indexes or case lookups, but a certified court copy or a file-status question often still runs through the clerk's staff.
The Oglethorpe County Clerk of Court official page is the county source for the local office address, phone, fax, and hours.
The county page anchors the clerk records request process to the Lexington office rather than to an outside records vendor.
Oglethorpe County Clerk Contact
A records request should start with the clerk office when the requester needs a certified copy, a court-file document, or a filing status answer. In-person access is useful for file review and payment questions. Mail is useful when the requester can identify the case or document and can include return instructions. Phone and fax help confirm what the office needs before the request is sent. Online systems can help locate indexes or case information, but they do not replace the clerk's certification.
Oglethorpe County Clerk of Superior Court
111 West Main Street
Lexington, GA 30648
Mailing: P.O. Box 68
(706) 743-5731
Fax: (706) 743-5335
Monday-Friday, 8:00 a.m.-5:00 p.m.
Deputy contacts in the captured research are Heather Hansford for criminal matters and chief deputy clerk duties, Allison B. Hayes for real estate and jury clerk work, and Cheryl Fortson for civil and juvenile matters. Those names help route questions, but the main office line remains the clean first contact.
Oglethorpe County Clerk Record Types
The clerk's responsibilities span court and land records. For court records, the office handles criminal, civil, and juvenile filings tied to Superior Court and Juvenile Court. For land and public-document records, the office handles real estate, liens, trade names, notary commissions and renewals, and military discharge records. Jury management is also part of the office's listed services. These categories should not be merged into one search because the right index, staff member, and access rule can change by record type.
| Record Area | Examples | Best First Channel |
|---|---|---|
| Criminal court | Superior Court felony files and related filings | Clerk office, case systems, or direct staff contact |
| Civil court | Lawsuits, divorce cases, orders, and judgments | Clerk office or available case search route |
| Juvenile court | Juvenile matters listed under clerk court types | Call first because access is often restricted |
| Real estate and liens | Deeds, mortgages, plats, liens, and index books | QuickLink or real estate deputy clerk |
| Other public filings | Notary, trade-name, military discharge, and jury records | Direct clerk office contact |
Search Oglethorpe County Clerk Records
The clerk website at oglethorpeclerkofcourt.com links to Case Search, Staff, Court Info, Links, News, Court Calendars, Jury Info, Legal Notices, and Legal Forms. The captured research found that the Case Search link to the local WebCaseManagement path produced a redirect loop. When that happens, the fallback is to call the clerk, use another approved court system such as Odyssey or eFileGA if the case and user role fit, or request the record through in-person, mail, phone, or fax channels.
Real estate and historical index access has a different path. Kofile QuickLink for Oglethorpe County offers remote 24-hour index-book access. The captured research identifies deeds and mortgages from 1939 to 1991 and plats from 1938 to 2003. QuickLink also has Book, Page, Account, and Help options. The captured research did not locate QuickLink fees, so users should check the platform and clerk instructions before relying on a paid record download.
QuickLink is best understood as a remote index and book route for real estate records, while court case files still require clerk or court-system review.
Request Certified Oglethorpe County Clerk Copies
Certified copies are requested from the Clerk of Superior Court when a court order, deed copy, judgment, or filed document must be accepted as an official record. The request should identify the case number, book and page, party names, filing date, document type, number of copies, and whether certification is required. If the requester only has a name, call first to learn whether staff can search by name and what detail will narrow the search.
- Identify whether the record is a court filing, real estate document, lien, notary record, military discharge, trade name, or jury-related record.
- Gather the case number, book and page, party names, filing date, and document title if known.
- Call the clerk's office to confirm public access, current copy fees, payment method, and mailing instructions.
- Submit the request in person or by mail when a certified paper copy is needed.
- Use online tools only to locate index details unless the clerk confirms that an online copy is sufficient for the intended use.
Note: A certified copy is different from a search result printout because the clerk certifies it as an official court or public record.
Oglethorpe County Clerk Request Fields
A complete request saves staff time and reduces the risk of receiving the wrong document. The captured research did not include a separate clerk records request form, so the field inventory below is limited to practical identifiers needed for the documented access channels. It also reflects the split between court files and real estate index books. A court file request may need a case number and party names, while a deed or mortgage request may need a book and page.
| Request Field | Use It For | Notes |
|---|---|---|
| Case number | Civil, criminal, divorce, and other court files | Use if known from a docket or case-search result. |
| Party names | Court and real estate records | Include full names and spelling variants if possible. |
| Book and page | Deeds, mortgages, plats, and liens | QuickLink uses book and page style access. |
| Document type | Orders, deeds, decrees, liens, and forms | State whether certification is needed. |
| Copy count and return method | All copy requests | Ask about mailing cost and payment method. |
Oglethorpe County Clerk Fees
The captured research did not locate Oglethorpe County clerk copy fees or QuickLink fees. Those amounts should not be imported from another county. The amount can vary for plain copies, certified copies, per-page copying, certification, filing, search time, online book access, or mailing. The clerk's office should be asked for the current amount before a mailed request is sent, and QuickLink should be checked before a remote index transaction is started.
| Item | Amount in Captured Research | Where to Confirm |
|---|---|---|
| Plain court copy | Not located | Clerk of Superior Court |
| Certified court copy | Not located | Clerk of Superior Court |
| Real estate copy or index access | Not located | Clerk office or Kofile QuickLink |
| Civil filing fee | Not located | Clerk of Superior Court |
| Mailing or fax-related cost | Not located | Clerk of Superior Court |
Oglethorpe County Clerk Forms
The clerk website includes a Legal Forms area, but the captured research notes a clear warning. Forms are used at the requester's own risk. They may not fit the case, the law can change, statutes should be reviewed, and attorney review is recommended. That warning is especially important for divorce, civil filings, and any filing that affects property, child support, custody, or a court deadline.
Forms should be treated as filing tools, not legal advice from the clerk. A person filing a case should confirm the filing office, the number of copies, whether e-filing is required or allowed, whether a filing fee applies, and whether service documents are needed. For the court that creates many of these filings, see Oglethorpe County Superior Court.
Important: Clerk staff can explain record access and filing procedures, but they cannot choose forms, draft pleadings, or give legal strategy.
Georgia Clerk Profile for Oglethorpe County
The GSCCCA clerk profile for Oglethorpe County confirms the office's court types and service areas. GSCCCA is useful because it organizes clerk data across Georgia and gives a second source for the local clerk's role. It lists Superior and Juvenile court types and services including criminal, civil, juvenile, real estate and liens, notary commissions and renewals, military discharge records, trade-name registrations, and jury management or maintenance.
The GSCCCA profile reinforces that Oglethorpe County clerk records include both court records and non-case public filings.